Privacy Policy

Activ8 Dance4Dayz

Privacy Policy

1. Introduction

Activ8 Dance4Dayz is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you register for classes, camps, events, or activities through our booking systems and services.

By booking with Activ8 Dance4Dayz, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

We may collect and process the following information:

  • Parent/carer name and contact details
  • Child’s name, age, date of birth, school, and gender
  • Medical information, allergies, behavioural needs, and additional support requirements
  • Emergency contact details
  • Payment and billing information
  • Attendance records
  • Photography/video consent preferences
  • Communication preferences
  • Any other information provided during registration or communication with us

3. How We Use Your Information

We use personal information to:

  • Manage class, camp, and event bookings
  • Process payments and subscriptions
  • Ensure the safety and wellbeing of children attending sessions
  • Contact parents/carers regarding bookings, schedule changes, emergencies, or important updates
  • Maintain safeguarding and welfare records
  • Improve our services and activities
  • Send relevant information about Activ8 Dance4Dayz classes, camps, and events
  • Meet legal and regulatory obligations

4. Booking System & Third-Party Providers

Bookings and payments are processed through the Class4Kids platform.

We may also use trusted third-party providers for:

  • Payment processing
  • Email and communication services
  • Marketing and social media platforms
  • Insurance and safeguarding administration

These providers are required to handle your data securely and in accordance with UK GDPR regulations.

5. Photography & Video

Photographs and videos may occasionally be taken during sessions for:

  • Promotional materials
  • Social media content
  • Website use
  • Staff training and development

Consent preferences can be updated through your Class4Kids account at any time.

We will never publish a child’s full personal details alongside images without additional consent.

6. Medical & Safeguarding Information

Medical and safeguarding information is collected solely to ensure the health, safety, and wellbeing of participants.

This information is only shared with relevant staff members where necessary to safely deliver activities or respond in an emergency.

7. Data Storage & Security

Activ8 Dance4Dayz takes appropriate steps to protect personal information from loss, misuse, unauthorised access, disclosure, or alteration.

Information is stored securely using password-protected systems and secure third-party platforms.

8. How Long We Keep Data

We only retain personal information for as long as necessary to:

  • Deliver our services
  • Meet safeguarding obligations
  • Comply with legal, financial, and insurance requirements

Data that is no longer required will be securely deleted.

9. Your Rights

Under UK GDPR legislation, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate information
  • Request deletion of your data where appropriate
  • Withdraw consent for marketing or photography use
  • Restrict or object to certain processing activities
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

10. Communication & Marketing

We may contact you regarding:

  • Bookings and subscriptions
  • Class updates or cancellations
  • Events, camps, and activities
  • Important safeguarding or emergency information

You may opt out of marketing communications at any time.

11. Changes to This Policy

Activ8 Dance4Dayz reserves the right to update this Privacy Policy where necessary. The latest version will always be available through our booking system or upon request.

12. Contact Us

If you have any questions regarding this Privacy Policy or how your information is handled, please contact:

Activ8 Dance4Dayz

Email: hannah@activ8forkids.co.uk